MVP Scoping Worksheet
Turn a fuzzy idea into one outcome, explicit exclusions, and checkable acceptance criteria.
Read the full resourceIndependent Canadian software studio
Custom web apps and automation for small teams.
Replace repetitive work, connect your business tools, or improve an app you already use. PiFlow turns a clearly defined problem into tested software - with an agreed scope, documented handover, and optional ongoing maintenance.
Describe the problem in plain English. You do not need a technical specification.
- Written and agreed before any work begins
- Fixed at signing, with change rules in writing
- Stated up front, not discovered later
- Criteria you can check the work against
- Test evidence and known limits at sign-off
- Deployment, access, and monitoring documented
- Your accounts and vendors stay yours throughout
Code and repository ownership follow the signed scope and the Code Ownership option.
What PiFlow builds
Software that fits the way your business works.
Choose the outcome closest to your situation. The first conversation confirms the scope and the responsible next step.
Automate recurring work
Connect the tools your business already uses. Reduce manual copying, route requests, and make exceptions visible.
ExploreBuild a useful application
Create a focused customer portal, internal tool, or first SaaS release around the workflow that matters most.
ExploreImprove an existing app
Investigate a specific problem, strengthen a fragile workflow, and make the application easier to change and maintain.
ExplorePlanned maintenance is available for suitable applications after review. The agreement defines what is included, when work is scheduled, and how additional requests are handled.
Make your existing app easier to use, change, and maintain.
A focused improvement may be enough when the cause is known. When the condition is unclear, start with a review or diagnosis.
Stable and liveStart with a free maintenance review.Unclear, fragile, stalled, or hosting-stuckAsk about a technical review before paying for fixes.
- Agreed scope and exclusions
- Critical flow checked
- Known limits documented
- Handoff or support path
PiFlow-owned samples
See how the work is delivered.
Review PiFlow-owned sample artifacts for scope, technical findings, QA, and handover. The samples use illustrative content so you can see the shape of the work before sharing project details.
Illustrative documents only. No client data, outcomes, or confidential project details are shown.
Technical Discovery Report. What was reviewed, what matters, and which actions come first. View the public sample
Scope and Acceptance Sheet. What PiFlow will deliver, how it will be checked, and what is excluded. Use the scoping worksheet
QA Sign-off Checklist. Critical-flow checks, release status, known limits, and sign-off evidence. See the delivery safeguards
Handoff and Monitoring Plan. Ownership, alerts, runbook notes, and the support path after delivery. Review the handoff approach
How it works
Nothing gets built before it is written down.
No work begins until the scope, the exclusions, and the acceptance criteria are agreed in writing.
- 01
Share the problem
Tell PiFlow what is repetitive, unclear, fragile, or worth improving. Include the outcome, the current workaround, and the constraint that matters most.
- 02
Agree the next step
Choose the smallest useful next step: a scoped build, an automation review, a maintenance review, or Technical Discovery when the existing app is unclear.
- 03
Build, check, and hand over
The work is checked against the acceptance criteria you agreed, then handed over with deployment notes, access, and known limits.
No juniors, no handoffs.
The person who scopes the work is the person who ships it and signs it off. Nothing is passed down to a cheaper pair of hands after you say yes.
A reusable starter kit.
Standard sign-in, app-shell, and interface patterns and a standard deployment flow carry between projects, so a fixed scope does not start from a blank repository.
Timing follows the agreed scope.
The next available start depends on the agreed scope, required access, client inputs, and any third-party dependencies.
Scoped access
Only the access the agreed work needs, revocable the moment the engagement ends.
Client-owned platforms
Your accounts, data, and vendor relationships stay yours. Code and repository ownership follow the signed scope and Code Ownership option.
Maintainable delivery
Acceptance criteria in writing, QA evidence at sign-off, and the known limits written down.
Defined support path
Run it yourself or move onto a reviewed support plan. Either way, who is responsible is written down.
Guides and resources
Make a useful first move before the call.
Every one is readable in full on the site. Print it or email yourself a copy if it helps.
Codebase Health Checklist
Review deploys, tests, security, structure, and operating knowledge in about 15 minutes.
Read the full resourceSample Technical Discovery Report
See how PiFlow organizes findings, risks, priorities, and the recommended next step.
Read the full resourcePractical articles
Plain-English guidance for launching or improving a web app.
Common questions
Questions before you choose a path.
Plain answers about fit, diagnosis, AI-built apps, pricing, and what happens next.
PiFlow connects repetitive workflows, builds focused web apps, and helps improve apps that already exist. Work is fixed-scope wherever the outcome is clear enough to write down.
Tell PiFlow what you want to automate, build, or improve. A new app moves into scope confirmation. A stable existing app can start with a maintenance review. An unclear or fragile app starts with Technical Discovery before fixes.
PiFlow confirms whether the app is live or clearly deployable, whether access and ownership are workable, and whether ongoing maintenance is workable. It is a fit review, not a full technical audit.
Technical Discovery is a fixed-price technical diagnosis for one unclear, fragile, stalled, undocumented, or hosting-stuck app. You receive written findings, risks, priorities, and a recommended next step.
No. How the app was built describes where it started, not what condition it is in now. Plenty of AI-built apps are fine. Stable ones can begin with a free maintenance review; unclear or fragile ones get diagnosed before anyone charges you for fixes.
The Pricing page shows the one-time starting points, the common follow-on work, and the ongoing support plans. The homepage keeps prices out of the first decision so the starting point is chosen on fit, not on price.
The current catalog shows approved starting points, including CA$999-CA$1,499 for Launch Sprint and CA$499 for Technical Discovery. Timing depends on the agreed scope, access, client inputs, and third-party dependencies, so the listed 14-day Launch Sprint window starts only after those prerequisites are ready.
Yes. A stable, clearly deployable app can start with a maintenance review. An unclear, fragile, stalled, undocumented, or hosting-stuck app should start with Technical Discovery so the repair scope is based on evidence.
The handover records what changed, how it was checked, the known limits, and the support path. Ongoing support follows the selected support plan and the signed scope. Ownership and portability follow the applicable agreement and Code Ownership option.
Contact
Tell us what you want to build or improve.
Describe the current situation and the result you need. PiFlow will review the details and reply with the appropriate next step.
Prefer a conversation?
Describe the problem in plain English. You do not need a technical specification.
contact@piflow.ca